Have you ever tried getting different headers and footers in different sections of a Word document?  It can be a tricky process but if you follow this logical set of steps you will find it simple.

For example, you might need a title page with no header or footer at all, a number of table of contents pages requiring a header stating who created the document and a footer numbering i, ii, iii etc.  All other pages need a header stating who created the document and a footer with Page 1, Page 2 etc.  This is the example we will work with throughout this article.

Step 1: Separate your document into sections

To add different headers and footers in different bits of a document each part of the document must be separated into different sections by using Next page section breaks.  The different sections can have different page layout such as the headers and footers we need.  Put your cursor where you need the next page section break to go then navigate to the layout tab, breaks and next page section break.  For the example we are discussing we will now have 3 sections in our document.

Step 2:  Adding headers

Start at the beginning!!  It may sound obvious but when you are applying the headers or footers start methodically at the beginning and work your way through making sure each stage is correct before moving on to the next.  If you don’t do this you can get yourself in a huge pickle and find you are going round and round in circles.

Make sure you are clicked in the first section.  Go to the insert tab and choose header.  Either blank or preformatted headers can be used.  We will assume blank is selected here.  We don’t require a header in the first section at all so delete the text it created.

Click on next to move to the next section.  This will currently say same as previous.  We do not want this to change the first section too when we add our heading so we unselect link to previous.  If we now add the text “Created by A Nother” it won’t appear on the first page but will from this point forward.

To check this is also in the final section click on next.  The header is now complete but it’s worth double checking the first section has not been altered by clicking on previous twice.

Step 3: Adding footers

Make sure you are clicked in the first section.  Go to the insert tab and choose footer.  As with the headers you can choose the type of footer to add.  We will assume blank is selected here.  We don’t require a footer in the first section at all so delete the text it created as before.

Click on next to move to the next section.  We are now in the 2nd footer section of the document.  This will currently say same as previous.  We do not want this to change the first section too when we add our footer so we unselect link to previous.  If we now add a page number it won’t appear on the first page but will from this point forward. To make it show Page i we will choose insert page number and select one of the formats with a number only, manually type the word Page before it then highlight the page number 1 and format page number from within the page number icon.  This gives the options of changing the 1, 2, 3 to i, ii, iii and to restart the numbering from i if required.  That is the second section completed.

To add the required footer to the 3rd section click on next.  This will also currently say same as previous so this again needs to be switched off but the page numbering set in the second section will have already pulled through.  Depending on the version of the software being used this may show as Page 1, Page ii or Page i.  If this is not what is required then it can be altered using the format page number option described for section 2.

The footer is now complete but it’s worth double checking the sections from the beginning as before.

So, by following this logical process you should end up with the headers and footers you require in your Microsoft Word document.

Want to learn more about Microsoft Word? Then email lara@laramellortraining.co.uk to discuss how I can help or have a look at the Microsoft Word Courses I run. 

MEMBERSHIPS

FOLLOW LARA